I am not receiving compensation for the content written in this post. This book review is based on my opinion and personal experience.
In parts 1 and 2 of this series, I talked about the 5 Stages of Mastering Workflow from David Allen’s book, Getting Things Done: The Art of Stress-Free Productivity and the main groupings that your items should be placed into using the diagram below. I suggested using bins and lists to represent the groupings. Parts 1 and 2 covered collecting, organizing, and processing. In this post, I will discuss regularly reviewing your main grouping bins and lists to stay on track.
Projects & Project Plans
- Pull out all loose papers, receipts, meeting notes, etc. not already processed and determine where they go according to the 7 main groupings above.
- Review calendar data for future events that may involve prep work.
- Empty your head. Write down any new projects, action items, waiting fors, and someday/maybes to place in the applicable main groupings.
- Evaluate the status of your projects. What is the intended outcome? Do you have a kick-start action for it currently?
- Mark off completed actions on your next actions list. Review for further steps to take on incomplete ones.
- Record new actions on your “waiting for” list. Check off items completed.
- Delete items from someday/maybe list that are no longer relevant. Can any of the items be transferred to projects?